Regulatory-Compliant Document Management, Powered by AI
Store, classify, and retrieve enterprise records under strict compliance standards. Automated retention schedules, smart retention alerts, natural language search, AI-driven OCR, and built-in legal compliance.
Use it standalone or integrate it across the whole DOCUS suite. You decide.
See Document Management in Action
Organized files, guaranteed compliance, and instant search in an intuitive web interface.
Everything you can achieve with DOCUS Document Management
Eliminate physical clutter and information loss risks. Every record is automatically categorized with retention schedules, digital foliation, and immutable audit logs.
Document Retention Schedules (TRD)
Define series, subseries, and document types for your company with retention times, final disposition rules, and integrated compliance.
Complete Digital Files
Group related documents into digital cases with custom index fields, multiple attachments, and controlled lifecycle from creation to archive.
Multi-Filter Advanced Search
Locate any file in seconds using filters by series, time period, owner, status, or any custom index field in your archive.
Role-Based Access Control
Define who accesses which documents and folders based on role, business unit, and confidentiality classification.
Full Audit Trail & Traceability
Automatic logging of who created, edited, downloaded, or deleted any document, with timestamp, IP address, and change reason.
Native BPM Workflow Integration
Attach records and files directly into workflow steps without leaving the operational process flow.
Built-in Document Viewer
Open PDFs, images, and scanned files directly in the browser with annotations, text search, and controlled permissions.
Automatic AI Classification
Upon uploading a file, AI analyzes content and suggests the matching series, category, and document type. You simply confirm.
Automated Metadata Extraction
AI applies OCR to scanned files and automatically extracts dates, filing numbers, signatories, and key values, populating fields instantly.
Natural Language Keyword Search
Type questions in plain English ('Show me all 2023 vendor contracts for IT') and AI translates it into precise archive search queries.
Smart Expiration & Retention Alerts
AI monitors retention deadlines and generates proactive alerts before documents reach their expiration or archive transfer date.
24/7 AI Archive Assistant
Team members can query company records in natural language by chatting with the DOCUS assistant without needing archive structure knowledge.
Connected with All Modules
Use Document Management standalone or connect it seamlessly with the rest of the DOCUS Cloud suite.
Document Management Screenshot & Interface Gallery
Explore the screens, configurations, and workflows your team will use every day.
Centralized Case & Document Search
Full-text search, structured metadata indexing, and instant record retrieval.
Connect this module with the rest of DOCUS Cloud
Transform your document management with DOCUS
Try all Document Management features for free and discover how it elevates your organization.
Discover all DOCUS benefits for yourself